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Senior Accountant

The Opportunity

The Dana Foundation seeks a Senior Accountant to support essential financial and accounting functions related to investments, audits, taxes, and accounting. The position reports to the Chief Operating Officer and will work closely with other members of the Foundation’s finance team.

The work of the Senior Accountant is very detail-oriented and requires flexibility, effective time management, precision, patience, and discretion. The successful candidate will have a thorough and demonstrated understanding of generally accepted accounting principles and other regulatory financial requirements.

This role is full-time and based in the Foundation’s New York City office. The Foundation maintains a hybrid work schedule in the office three days per week.

The Organization

Established in 1950, the Dana Foundation is an independent, New York-based philanthropy with $250 million in assets. The Foundation’s mission is to advance neuroscience that benefits society and reflects the aspirations of all people. We explore the connections between neuroscience and society’s challenges and opportunities, working to maximize the potential of the field to do good.

For more information, visit the Dana Foundation.

We seek employees who are both highly skilled in their professions and able to work collaboratively. Our values drive not only our mission but also our daily work.

Essential Tasks/ Functions

The following include, but are not limited to:

  1. Investments and Accounting
  • Manage and maintain investment accounting activities and sub-ledger reconciliation; work with/ support Controller on capital calls and distributions.
  • Review, identify and report on market value analyses and Foundation investment activities. Work with COO, Controller, and external investment consultants on Foundation’s overall portfolio.
  • Update monthly portfolio and quarterly alternative investment fair market values.
  • Maintain and review all investment documents, including K1s and other required documentation for annual audit, tax preparation, and submission.
  • Prepare and/or review investment subscription documents and prepare and/or review redemption documents, as required.
  • Comply with notices from investments; follow up as needed with portfolio and/or fund managers and external investment consultants.
  • Maintain electronic and paper files for capital account statements, investor updates, and other documentation.
  • Maintain the ledger accounts for investments including entering entries and supporting documentation.
  • Maintain tax basis records of investments.

2. Audit and Financial Statements

  • Work with Controller to support annual audit planning and the actual audit with the auditors.
  • Prepare necessary work papers, schedules, and reports for the annual audit.
  • Assist the Controller with the closing of the books.
  • Review cash flow analyses.
  • Assist in review of annual budgets.

3. Taxes

  • Prepare and maintain tax calendar.
  • Coordinate, liaison, and act as main point of contact for tax preparation logistics with team from external tax accountants. Prepare and provide schedules, documentation, and annual reports such as tax estimates, 1099s, K-1s and other support schedules to external accounting firm to prepare and submit the annual taxes.
  • Determine quarterly estimates for 990PF, 990T, CT13.
  • Handle all tax correspondence and notices; follow up and submit filings as required.
  • Process and maintain any applicable state tax exemption filings.

 4. Financial Reporting

  • Estimate payout targets and qualifying distributions to ensure the Foundation meets its obligations and maintains its Private Foundation status.
  • Prepare and analyze year-end financial statements and other in-year statements plus estimates.
  • Work with and support the Controller on monthly cash flow analysis, projections, portfolio valuations, and commitments.
  • Support the COO in preparation of materials for Board and Audit Committee meetings.
  • Prepare, develop, and maintain ad hoc, non-routine, customized reports and basic financial models, pulling data from various systems.

5. Insurance

  • Maintain schedule of insurance.
  • Review coverage with insurance broker.
  • Prepare information renewal requests for underwriters.
  • Respond to notices.
  • Prepare payments for policies.

 Other

  • Attend Investment and Audit Committee meetings, including preparatory meetings. Assist COO in preparing meeting materials, reports, and presentations.
  • Prepare various Private Foundation financial surveys as requested.
  • Participate as member of committee to manage Section 401(a) Retirement and Section 403(b) Savings plans.
  • Participate in update and maintenance of internal control manual.
  • Collaborate with the Controller on accounting issues; support and assist monitoring cash and reconciling cash accounts as needed. Prepare necessary documentation for wire transfers and checks.
  • Acts as backup to Controller, HR/ Payroll, and Grants Management as needed.
  • Special Projects for COO as requested.

Desired Skills and Characteristics

  • Certified Public Accountant with bachelor’s degree in accounting, business, or related field
  • Seven years’ experience minimum, with strong preference for candidates with nonprofit accounting experience
  • Demonstrated extensive knowledge of accounting principles, preparing financial statements, tax laws and preparation, accounting systems, internal controls, and laws, issues and regulations for 501c(3) organizations, including federal and state filings
  • Proficiency in Microsoft Office (Word, Outlook) required with previous experience using Excel and the ability to develop accurate, easy to read, and formatted spreadsheets and reports
  • Exceptional attention to detail and accuracy with strong analytical skills
  • Commitment to accountability and transparency; must be service-minded, approachable/ accessible to others, and reaches out to be helpful in a timely and responsive manner
  • Demonstrated ability to be flexible and multi-task, work independently, take initiative, and prioritize responsibilities to meet competing deadlines
  • Ability to work effectively as a team and maintain confidentiality and discretion
  • Strong organizational, interpersonal, and verbal/ written communication skills with the ability to synthesize and summarize complex financial information

Application Process

Submit resume and cover letter to Pat Mangini, HR Director, hr@dana.org

The application deadline is Friday, March 1, 2024.

Compensation and Benefits

This position offers a salary range of $105,000-$125,000 per year. Salary will be commensurate with experience. The Dana Foundations offers a comprehensive benefits package that includes:

  • Group Medical, Dental, Vision, and Life Insurance with premiums paid by the Foundation
  • Direct medical and gym reimbursement plans
  • Short- and long-term disability, and Paid Family Leave
  • Section 401(a) retirement plan: Non-contributory contribution of 15% of compensation up to the IRS statutory limit
  • Section 403(b) savings plan: Voluntary plan
  • Employee Assistance Program
  • Education Assistance Program
  • Professional Development Support
  • Matching Gift Program
  • Vacation and Holiday Leave: All employees are entitled to 20 vacation days, other than those hired during a calendar year who are entitled to one day vacation per each full month of work. Employees are also entitled to three personal days and 12 paid holidays.

Dana Foundation is committed to inclusive hiring and diversity in its work and workplace culture. The Foundation provides equal opportunities to all applicants for employment and employees without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity and expression, neurodiversity, disability, or veteran status, in addition to all protected categories under federal, state, and local law. The Dana Foundation strongly encourages candidates of all identities, experiences, orientations, and communities to apply.